Accommodation Request

* indicates a required field

Registering with Student Accessibility Services (SAS)

This form helps us understand your situation so we can connect you with appropriate supports. 

Students are not required to have a diagnosis, documentation, or a clear understanding of what accommodations they may need to submit this form. 

While diagnostic and documentation information assist in determining appropriate and ongoing accommodations, students may initiate the process without them. 

Accommodations may possibly be approved on a temporary basis when documentation is not yet available. However, official documentation must be submitted at a later date to renew accommodations. 

We encourage you to work with your healthcare provider (ie: family physician, mental health practitioner, social worker, audiologist, optometrist, chiropractor, etc...) to obtain documentation as soon as possible. 

Accommodations cannot be granted retroactively. Students must ensure all accommodations are in place prior to assessments or deadlines.

Who should complete this form?  

This form is for students who: 

• Have a disability, condition, or illness (permanent, temporary, or episodic), or 

• Are experiencing barriers that may affect their learning or participation, or 

• Are unsure whether they qualify for accommodations but would like to talk with someone 

I understand the above statementRequired

Student Information

Please enter your information

Prospective, newly admitted, and transfer students can create a case file and submit documentation only after receiving a Bishop’s University ID. For general inquiries prior to receiving a Student ID, please contact SAS (Student Accessibility Services) at accessibility@ubishops.ca. Please be aware that we cannot determine accommodations until a student is currently enrolled.

Please use your university issued email address

Are you an incoming or transfer student?Required

Accessibility Specific Information

Filling out this request does not guarantee the requested accommodations. Student needs vary according to each individual and also, between each class. Therefore, it is important for you to clarify the particular accommodations you are requesting. Once this request is completed, someone from the Student Accessibility and Accommodations Team will be in contact with you.

f you do not have up to date documentation, please get the Disability Verification Form filled out by a medical professional. This form is available on our website or, contact accessibility@ubishops.ca

My diagnosed disability falls into the following categoryRequired

You can pick more than one

Academic Accommodations

Are you requesting academic accommodations related to an ongoing disability?Required

If you do not have an ongoing disability, please go down to the section on temporary accommodations (below)

Housing Accommodations

Are you requesting housing accommodation related to an ongoing disability?Required

Please check Housing Accommodations deadline (on SAS MyBU page) before applying. You must still apply to Residence within their internal deadline. See Living on Campus section on Bishop's University website for more information.

If you do not have an ongoing disability, please go down to the section on temporary accommodations (below)

Parking Accommodations

Are you requesting parking accommodations related to an ongoing disability?Required

Please note: This request is not for access to handicap parking on campus, but rather for an upgrade to Parking A, available only to students who have previously purchased a Parking B pass.

If you do not have an ongoing disability, please go down to the section on temporary accommodations (below)

Service Animal Accommodations

This accommodation applies only to a trained service animal. Students must review the service animal requirements on the SAS myBU page: Student Accessibility Services – must log in with Bishop’s credentials) prior to submitting a request and must comply with the on campus Service Animal Policy (link to be provided).
This accommodation does not cover Emotional Support Animals (ESAs) or pets in Residence; those requests must be made directly to Residence Life.

Are you requesting service animal accommodations?Required

Temporary Accommodations

This form is for students experiencing temporary or short-term circumstances (e.g., illness, injury, mental health concerns, recovery, or life events) that are currently impacting their academic participation. 

Temporary supports are time-limited and reviewed on a case-by-case basis. You do not need a permanent diagnosis to complete this form.

Are you requesting temporary accommodations?Required

Documentation

Documentation helps us determine appropriate accommodations, but you can still submit this form if you do not have documentation yet. 

Accommodations may possibly be approved on a temporary basis when documentation is not yet available. However, official documentation must be submitted at a later date to renew accommodations. 

We encourage you to work with your healthcare provider to obtain documentation as soon as possible. 

The following are types of documentation that are valid for review:

  • Disability Verification Form filled by a registered professional (see myBU SAS page for the blank form)
  • Psychoeducational or neuropsychological assessment
  • Assessment report or diagnosis from a registered professional
  • Intervention of 504 plan from another institution
Drop files here to upload
Please read the following:

2026-2027 Consent for working with Student Accessibility Services (SAS)

Student Services offers accessibility services to currently enrolled Bishop’s University students. Accessibility Specialists arrange for reasonable accommodations in accordance with Quebec Charter of Human Rights and Freedoms and the United Nations Convention on the Rights of Persons with Disabilities. Support for students is a shared responsibility between students, SAS, faculty, and all university personnel.

Confidentiality: All personal information and communications with SAS remains strictly confidential unless otherwise agreed upon by written consent.

 

Limits of Confidentiality: Despite strict efforts to maintain confidentiality, there are situations where we would be required by law to release confidential information:

 

· The presence of clear and imminent danger to you and/or an identifiable person or group of persons, and/or risk of child abuse or neglect.

 

· Your file has been subpoenaed by a court of law.

 

Student Service professionals work in a multi-disciplinary approach. To provide the best care possible, there may be times when the Accessibility Specialist will consult with another professional of the Student Services team. All professionals guarantee that they are a member in good standing with their professional order and adhere to the ethical guidelines as stipulated in their code of ethics.

 

Specific to the context of virtual support, (using video/chat/telephone communication for meetings), we can only confirm that this conversation will remain confidential on the part of your Accessibility Specialist. You will be responsible for the confidentiality of your own space. Also, know that there is a higher risk for confidential information to be compromised using online platforms. Your Accessibility Specialist will use all necessary means to safeguard the confidentiality of your information, namely by using platforms that are password protected.

 

If we are required to disclose information, every effort to work collaboratively with you will be made.  To provide you with the best service possible, there may also be times when consultation with another health professional or member of the student services team will be sought. In these situations, your identifying information will be protected.

 

Records: All student records are confidential and virtually safeguarded through password protection on Accommodate which is an online, data management system. Written documentation of interventions is kept for legal purposes. Student files are accessible by Accessibility Specialists, interns, and the Manager of Student Services. Health Services (nurses and doctors on campus) may be consulted to provide the best care possible. The Student Services Support Coordinators will also have access for administrative purposes. Your virtual file will be kept for a period of 5 years after which, it will be appropriately destroyed.

 

In-person Appointments: It is the student’s responsibility to respect appointment times and duration. Appointments will be cancelled if you do not arrive within the first 10 minutes of the scheduled time. If an appointment needs to be rescheduled or cancelled, 24-hour advance notice is required. You may do so by contacting the Student Services Support Coordinator by email or phone.

 

Virtual appointments: Your Accessibility Specialist will reach out to you through the virtual platform you have agreed upon during the first 5 minutes of the scheduled time. Should your Accessibility Specialist be unable to reach you within this timeframe, your appointment will be cancelled. You can request another appointment by contacting your Accessibility Specialist or the SAS Support Coordinator.

 

SAS does not provide 24-hour or seven day a week support. In the event of an emergency, leave a message or email the SAS Support Coordinator and someone from the team will get back to you within 24-48 hours.

By signing I indicate I have read and understood the above information, and have had the opportunity to ask any need.  I certify that I have been informed of the nature and goals of the services provided. I further acknowledged that I could withdraw consent at any time.

Signature: